Unapproved Minutes of the Whitefish Township Board
Regular Meeting – November 2, at 7:00 p.m.
Supervisor Ertel, called the meeting to order at 7:00 p.m.
Present: Wanda Knox, Susan Anway, Richard Gratopp, and Darryl Ertel.
Absent: Edson Forrester.
Pledge of Allegiance.
No amendments to the agenda.
Motion by Ertel, second by Gratopp, to approve the minutes of the October 5, 2017 regular meeting as amended. Motion carried.
Clerk’s budget report received via Wanda Knox.
Edson Forrester arrived at 7:003 p.m.
Motion by Ertel, second by Forrester, to add pavilion under new business to the agenda for discussion. Motion carried unanimously.
Motion by Knox, second by Anway, to add the “Learning Lodge” under new business to the agenda. Motion carried unanimously.
Treasurer’s report received via Susan Anway. (Attachment #1)
Supervisor’s report received via Darryl Ertel.
Motion by Anway, second by Knox, to pay bills as presented in the amount of $ 34,121.82. Motion carried. (Attachment #2)
Supervisor Ertel reported on additional items from his report.
Public comment received. Supervisor Ertel informed the board that the outhouse at the north shore park had been removed.
Fire department report received via Steve Guidebeck.
EMS report received via letter from Renee Gray. (Attachment #3)
Library report received via Laurie Bicknell.
Zoning administrators and Ordinance Enforcement Officer (OEO) report received via letter from Bill Mangham. (Attachment #4)
No Zoning Board of Appeals report received.
Planning Commission report received via Richard Gratopp.
No assessor report received.
The township is still seeking persons interested in the alternate positions for the Board of
Supervisor Ertel recommended Terry Humphrey to the Planning Commission.
Motion by Forrester, second by Ertel, to appoint Terry Humphrey to the Planning Commission. Motion carried.
Set special workshop to review township policies and EMS/Fire Mileage. Meeting set for November 9, 2017 at 7 p.m.
Motion by Forrester, second by Gratopp, to appoint Brent Biehl to the ZBA as an alternate. Motion carried.
Motion by Forrester, second by Ertel, to authorize the supervisor to pursue retro fit lighting at the library in the amount of $3,845 and $1,000 for additional unforeseen cost. Motion carried.
Discussion took place on the well at the Library.
Discussion took place on winter decorations for the township.
Motion by Forrester, second by Anway, to pay $1,000, to the Chamber of Commerce, towards the Winter Decorations. Motion carried.
Motion by Anway, second by Forrester, to approve connecting power to the barn via generator in the amount of $795. Motion carried.
Discussion took place on the building of a pavilion on the township property at the community center.
Motion by Forrester, second by Anway, to research township funds to see if funds can be set aside for the 2018/2019 budget year. Motion carried.
Discussion took place on the “Learning Lodge”.
Motion by Anway, second by Forrester, to relinquish signs and plants from the Learning Lodge to the Chamber of Commerce. Motion carried.
Motion by Forrester, second by Knox, to approve the Land division resolution for Brent Biehl’s land split (016-202-004-00, 016-203-008-00) providing approval of Sharon Kennedy (Whitefish Township Land Division Coordinator), approval of the health department, the zoning, and that the division meets and satisfies all the “Land Division Act” requirements. Motion carried.
Roll call: Forrester – yes, Gratopp – yes, Anway – yes, Knox – yes, and Ertel – yes.
Signed minutes returned to the clerk.
Motion by Knox, second by Gratopp, carried to adjourn meeting at 8:05 p.m.
MINUTES OF THE WHITEFISH TOWNSHIP BOARD
SPECIAL MEETING – NOVEMBER 9, 2017
Supervisor Ertel called the meeting to order at 7:00 pm.
Present: Richard Gratopp, Edson Forrester, Darryl Ertel
Absent: Wanda Knox, Susan Anway
Pledge of allegiance
Public Comment: None
Policy update review:
Discussion held on Credit Card Use Policy Resolution adopted 3-26-03, no action.
Discussion held on Whitefish Township Purchasing Policy no adoption date identified.
Motion by Forrester support Gratopp to change #2. By increasing Department head up to $300.00. Create #12 Supervisor approved for up to $5000.00 for building and grounds purchases & services. Motion carried 3-0.
Discussion on Whitefish Township Transfer Station Policy adopted 5-6-99.
Motion Forrester support Gratopp to removed section paragraph 1 “residents will purchase township designated garbage bags ahead of time making it easier for them to dispose of regular household garbage”. Change reference of garbage bags to Transfer Station designated bag tag throughout policy. Eliminate second page addressing As of June 1, 1999. Add to fee schedule “Tires Disposal; limited to 4 passengers car tires per visit at cost of $8.00 each. Motion carried 3-0
Discussion on Rental Agreement Policy adopted 5-6-99.
Motion Forrester support Gratopp to revise policy as “All request to have rental fees waived for use of the Town hall will be Determined by the Supervisor or their direction for board action”. Motion carried 3-0.
Motion Forrester support Ertel to eliminate Grant Resolution Policy identified as 120502. Motion carried 3-0.
Motion Ertel support Forrester to removed Pay Scale for New Hire from Policy Manual and make par of Annual meeting review. Motion carried 3-0.
Motion Ertel support Forrester to appoint Trustee Forrester as FOIA coordinator for Whitefish Township and establish wage at lowest established for Township Deputy Office schedule. Assign Forrester to review FOIA policy and provide recommended changes to the board for review. Motion carried 3-0, Trustee Forrester acknowledged acceptance of additional task.
Motion Forrester support Gratopp not to establish Conflict of interest Policy for Whitefish Township. Motion carried 3-0.
Reviewed Whitefish Township Accountability Policy adoption date not identified.
Motions Ertel support Forrester to change section 1, H. to read “The Township Treasurer will deposit funds to the appropriate bank account within a week of receipt. Section 4, D to modify garbage bag to Transfer Station designated bag tag throughout section. Motion carried 3-0.
Discussion on Ordinance Enforcement Policy.
Motion by Forrester support by Ertel to change paragraph #6 to “The Ordinance Enforcement Officer Shall confer with the violator and advice of specifics of the violation and necessary corrective steps. Paragraph #7 “A written violation notice may be sent certified mail if (1) there is not response to the personal contact from 3 documented attempts to contact Land Owner.” Motion carried 3-0.
Discussion on Job Description of Zoning Administer, recommendation to readdress office schedule in February for action in March if needed.
Discussion on Whitefish Township Fire and EMS extended education Mileage reimbursement policy, no action to change for 2018.
Discussion held on Liability Policy adopted 10-2-03, Noted Liability title spelling error, and no action.
Discussion held on Key Policy adopted 5-6-99, amended 8-5-10, no action.
Ambulance Billing Policy Adopted 5-6-99, no action.
Motion by Forrester support by Ertel to set EMS/FIRE operation millage meeting for November 27th 8:00 PM motion carried 3-0.
Motion by Forrester support by Gratopp, carried to adjourn meeting 9:02 pm.